Zip (compress) a Microsoft Office document

Most of our upload areas limit a document size to 10MB. If your document contains images, charts or graphs, you will probably have to compress your file before uploading it. If Option 1 doesn't shrink your file, try Option 2. When all else fails, use Option 4.

 

Option 1 - Save as PDF

  1. Open your Word, PowerPoint or Excel document.
  2. File > Save As
  3. Select PDF in the dropdown.
  4. Your PDF file will be saved in the same folder as your original document.
  5. Browse to your PDF file and open it.
  6. Go to File > Properties and check the file size.
    How to check the file size using File > Properties.
  7. If your document is still too big, use Adobe Acrobat's file compression ability to compress your document.
  8. File > Save As Other > Reduced File PDF
  9. Check the file size again. File > Properties
  10. If your document is still too big, try Option 2.
     

Option 2 - Compress Images in Your Microsoft Office Document

  1. Open your Word, PowerPoint or Excel document.
  2. File > Reduce File Size
  3. Use these settings (or similar):
    How to compress images in a document.
  4. Save.
  5. Check the file size. File > Properties
    How to check file size using File > Properties.
  6. If still too big, try File > Save As > PDF.

 

Option 3 - Use a Compression Application or Utility

Most computers come with a compression (archive) program, such as WinZip or StuffIt.
Use the program to compress your file.

  1. Close your open document.
  2. Browse to your document and right-click the filename. You may see compression options there.
  3. Alternatively, use the WinZip or StuffIt wizard to compress your document. 
  4. Upload your compressed document. It will have a file extension of zip, tar, etc.

 

Option 4 - Upload to Our Online Dropbox

Please contact cne@uw.edu for instuctions on how to upload to our online dropbox.

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